IRVINGTON FARMERS MARKET ~ APPLICATIONS | POLICIES | PROCEDURES

Market Manager: Heather Sheehan
Assistant Manager: Renée Randle
PO Box 383, Irvington, VA 22480
Email: farmersmarket@irvingtonvia.com

All vendors and nonprofits must apply through the IFM Vendor Portal, which handles applications, approvals, and payment processing. You MUST have an active email address to participate.

IMPORTANT TIPS

• Read the Policies & Procedures before applying.
• Create or log in to your account via the Vendor Portal.
• IMPORTANT: You will need to remember your password.
• Returning vendors use the same login as last year.
• Each applicant will be asked to apply either as a Vendor or a Nonprofit.
• Space is sold on a first-come, first-served basis.
• Markets fill up quickly, so APPLY EARLY.
• After approval, log back in to reserve and pay for your booth

FEES & SPACES

• PERIMETER: $35 per market (includes one vehicle next to booth. Priority goes to farms, produce, and plant vendors. Notify us if your vehicle exceeds 20 feet.
• INFIELD: $25 per market for vendors, $15 for nonprofits.
• DISCOUNT: Pay for 6 or 7 markets by April 15 - get 25% off the full season.
  
  

SETUP & PARKING

• Vendor check-in begins at 7 AM; the market runs from 9 AM to 1 PM.
• Vehicles may only be on the field for unloading/reloading and must be parked off-site during the market.
• Volunteers will guide you to the parking if necessary.
• NO moving vehicles allowed from 9 AM to 1 PM for safety.

REFUND POLICY

• Full-season prepaid vendors and nonprofits may cancel by April 15 for a refund.
• Individual market payments are refundable only if canceled by the 15th of the preceding month.
• Refund requests should be emailed to farmersmarket@irvingtonvia.com.

PRODUCTS & PARTICIPATION RULES

• Only items grown, made, raised, or handcrafted may be sold.
• Re-selling, MLMs, and franchises are not allowed.
• Political and religious promotion is prohibited.
• Nonprofits are welcome and reviewed individually.
• Service-based vendors are accepted at the VIA’s discretion.
• All products must be pre-approved and updated in your online profile if changes occur.
  
  

HEALTH, SAFETY, & WEATHER

• Vendors must comply with local, state, and federal health codes, including inspections.
• General liability insurance is recommended.
• Pets are welcome but must be leashed and cleaned up after.
• The Market runs rain or shine, but may be canceled for dangerous weather.
• Cancellations will be announced on Facebook, Instagram, and email.

SETUP & RESPONSIBILITIES

• Standard booth: 12’x12’, tent, signage, tables, chairs.
• Secure tents with stakes or weights.
• Vendors must remain in their assigned space until the market closes.
• Remove all materials and trash after the market.
• Failure to comply may affect future participation.
• Follow all parking rules.
• Perimeter spaces require reservations.
• Volunteers will assist with parking issues.
• Notify the VIA in advance if you can’t attend a market to avoid being removed from future events.

HOURS & LOCATION

• Vendor setup: Starts at 7 AM
• Open to the public: 9 AM to 1 PM
• Location: Irvington Commons, bordered by King Carter Drive, Chesapeake Drive, and Tavern Road (between Hope & Glory Inn and Steamboat Era Museum). For GPS on Google Maps or Apple Maps, use the intersection of Chesapeake Drive & Tavern Road, Irvington, VA 22480
  
  

THANK YOU!
The Irvington Farmers Market is run entirely by VIA volunteers. We are proud to host a market filled with quality vendors, vibrant nonprofit participation, and loyal customers — all of whom make this event a beloved community tradition.

Remember ~ YOU are The Market! ....and We Thank You!