IRVINGTON FARMERS MARKET ~ APPLICATIONS | POLICIES | PROCEDURES

Market Manager: Heather Sheehan
Assistant Manager: Renée Randle
PO Box 383, Irvington, VA 22480
Email: farmersmarket@irvingtonvia.com

The market is held the first Saturday of each month, May through November.

All vendors and nonprofits must apply through the IFM Vendor Portal, which handles applications, approvals, and payment processing. You MUST have an active email address to participate.

IMPORTANT TIPS

• Read the Policies & Procedures before applying.
• Create or log in to your account via the Vendor Portal.
• IMPORTANT: You will need to remember your password.
• Returning vendors use the same login as last year
• Space is sold on a first-come, first-served basis.
• Markets fill up quickly, so APPLY EARLY.
• After approval, log back in to reserve and pay for your booth

FEES & SPACES

• PERIMETER: $40 per market (includes one vehicle next to booth).
• Priority goes to farms, produce, and plant vendors. Notify us if your vehicle exceeds 20 feet.
• INFIELD: $25 per market for vendors, $15 for nonprofits.
• DISCOUNT: Pay for 6 or 7 markets by April 15 - get 25% off the full season.
  
  

SETUP & PARKING

• Vendor check-in begins at 7 AM; the market runs from 9 AM to 1 PM.
• Volunteers will guide you to the parking if necessary.
• NO moving vehicles allowed from 9 AM to 1 PM for safety.

REFUND POLICY

• Full-season prepaid vendors and nonprofits may cancel by April 15 for a refund.
• Individual market payments are refundable only if canceled by the 15th of the preceding month.
• Refund requests should be emailed to farmersmarket@irvingtonvia.com.

PRODUCTS & PARTICIPATION RULES

• Only items grown, made, raised, or crafted by the vendor may be sold.
• Re-selling, MLMs, and franchises are not allowed.
• Potentially controversial vendors/products/nonprofits are not allowed.
• Nonprofits are welcome and reviewed individually.
• Service-based vendors are accepted at the VIA’s discretion.
• All products must be pre-approved and updated in your online profile if changes occur.
• Vendors are responsible for all applicable taxes and licensing.
  
  

HEALTH, SAFETY, & WEATHER

• Vendors must comply with local, state, and federal health codes, including inspections.
• General liability insurance is recommended.
• Pets are welcome but must be leashed and cleaned up after.
• The Market runs rain or shine, but may be canceled for dangerous weather.
• Cancellations will be announced on Facebook, Instagram, and email.

SETUP & RESPONSIBILITIES

• Standard booth: 12’x12’ space. Vendors must supply their tent, signage, tables, chairs.
• Secure tents with stakes or weights.
• Vendors must remain in their assigned space until the market closes.
• Remove all materials and trash after the market.
• Follow all parking rules.
• All spaces require reservations.
• Volunteers will assist with parking issues.
• Notify the VIA in advance if you can’t attend a market to avoid being removed from future events.
• Failure to comply may affect future participation

HOURS & LOCATION

• Vendor setup: Starts at 7 AM
• Open to the public: 9 AM to 1 PM
• Location: Irvington Commons, bordered by King Carter Drive, Chesapeake Drive, and Tavern Road (between Hope & Glory Inn and Steamboat Era Museum). For GPS on Google Maps or Apple Maps, use the intersection of Chesapeake Drive & Tavern Road, Irvington, VA 22480
  
  

THANK YOU!
The Irvington Farmers Market is run entirely by VIA volunteers. We are proud to host a market filled with quality vendors, vibrant nonprofit participation, and loyal customers — all of whom make this event a beloved community tradition.

Create or log in to your account via the Vendor Portal.

Remember ~ YOU are The Market! ....and We Thank You!